This guide provides a step-by-step process for creating and managing public events using the StatStak Labs platform. Starting with initiating the event creation and selecting the facility, the guide covers setting the event type, customizing its features, and detailing the event with descriptions and images. It includes adding attendees, selecting dates, allocating time slots, and finalizing the event’s location. Each step is crucial for a seamless event setup, ensuring all details are accurately captured and managed within the system.
Step-by-Step Guide:
1. Click on Create event in the Schedule tab
Navigate to your Admin Portal, click Schedule on the left, and click Create event in the top right to start the process of creating a new public event.
2. Click on your desired event type
In the create event page, you can decide what type of event you are going to make. You may decide any option and each will have their own details to be filled out.
3. Select your facility, event duration, and date
First, select which facility you would like this event to be created in. The dropdown will provide all options of facilities in your organization. To the right of the facility, set the duration of your event (minutes). Last, select the date in which the event will take place.
4. Enter the general information of the event
Next, enter the general information for the event. This includes the name of the event and a dropdown selection of what time to start the event. Keep in mind the duration you set earlier for your start time. You may fill out extra details if necessary. As you fill in this information, you should see the event update on the right with times, categories, and more.
5. Fill out specific details of the event
Next, you will fill out what teams, trainers, features, and any workouts are included in the event. When you choose which team is involved, it will automatically fill out the trainers associated with the team. You still may edit the trainers if necessary. Decide the features the event is in and any workouts the athletes may be involved in here as well. These will update the event description on the right as you complete the form.
6. Choose which users and location you want to be associated with the event
You may type to search users to add to the event, or you may click the search button (magnifying glass) to pull up a list of all users. This is useful if you want to send a notification to users in the event. This will put the event on their schedule. You may also decide not to send a notification to users when the event is published. Below is the address of the event. It should automatically fill out with the facility you decided earlier, but editing is enabled.
7. Fill in additional details
You may choose to set the event as invite only for example. Set the time you want the event to be visible for as well as set when users can cancel. You may also select add-ons, questions for registration, and only allow specific users to register.
8. Fill in the last details of the event
Lastly, choose which facility this event is visible on, as well as any confirmation notes or policies you wish to include in the email. You can add a description of the event as well.
9. Click on Publish events when ready
Go through your event details and make sure everything looks correct on both the left and right side of the form. When ready select publish events to create the event!
10. Click on your notification preference
When you click publish, a pop-up will appear asking if you wish to send a notification to any users you added to the event.
Following these steps, users can effectively plan, customize, and execute events on the StatStak Labs platform. This systematic approach ensures a consistent and reliable experience within the StatStak Labs platform.
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