This guide provides a detailed walkthrough for administrators on setting up a series of related events through their management portal. The steps cover the entire process from locating the event creation button to assigning dates and time slots, ensuring a smooth and efficient setup. By following this guide, admins will be able to optimize event organization and management.
Step-By-Step Guide:
1. Locate Event Creation:
Access your admin portal dashboard and enter 'Schedule'. Look for the ‘+ Add event’ button.
2. Define Event Type:
Next, specify that you are creating a 'Series' by clicking on the associated card. This will group your multiple events under a single umbrella for easier management.
3. Enter Facility, Duration, and Date(s) details:
Enter in the facility this series is a part of. Enter duration in minutes. Select the specific dates for your event series. Ensure that the dates do not conflict with other events or reservations.
4. Enter General Information:
Enter the series name as well as any additional information you wish to include.
5. Set the Time of the Series:
Use the dropdown next to the start date, or use the right menu to select the start time of your series for each selected date.
6. Fill in Additional Information:
Add in additional information to the series that you deem necessary. If there are any users associated with the series, use the search function to add them.
7. More Options:
In the event creator, you will see more options for creation like pricing options and the location. The location will automatically fill in the facility selected, but may be edited if necessary.
8. Add a Description:
Add a description to the series at the bottom of the creator to give your users insights on what it includes.
9. Set Which Events are Visible:
Select the "Visible" option below your events on the right to select if they appear on the sign up page or not. Individuals can select specifically which events to sign up for if you choose to set them visible and set an option to purchase only one event. Pictured below is a display of what the visible events will look like on the sign up page. As you can see, there are 2 different events shown for this one series. These are both visible. Select continue to head to payment options. Setting the option to purchase a singular event is shown in the next step.
10. Set your Pricing and Number of Events Options:
In the pricing menu, you can set the price. The price in the top left represents what the user will see on the home page where the series is displayed. You can use this as the price for purchasing the full series. Make sure you add in an alternate option for the full days as well. In this example, we have 3 events in the series, so the price at the top left is $60.00. You want an alternate option for 3 days for $60.00 as well. Notice you can set alternate options for purchasing 1 or 2 events in the series as well. Set the name, price, and number of days for the option in this screen. The capacity can limit the number of signups as well. Select Publish to complete the process.
11. Registration:
As you can see, the different options for purchasing a series are displayed when users register. In this example, we selected 3 days and set which days we want to purchase. This full customization option for purchasing a series allows for users to fully manage their schedule.
By following this comprehensive guide, administrators can efficiently set up and manage a series of related events within the StatStak Labs platform. This systematic approach ensures a consistent and reliable experience within the StatStak Labs platform.
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